CHANCELLOR’S ADVISORY COUNCIL COMMITTEE MINUTES

September 19, 2003

12:00 Noon, Class Act Meeting Room

PRESENT:   Bill Baldwin, Scott Broadbent, Marilyn Fornwall, Marge Kelm, Richard Kipper, John Kreag, Dorvin Leis, Martin Luna, Roger MacArthur, Suzette Robinson, Erlinda Rosario, Clyde Sakamoto, Susan Takeda, David Tamanaha, Lorraine Tamaribuchi, Sarajean Tokunaga, William Wong, Don Young

Note Taker:  Colleen Teixeira

The minutes of the May 14, 2003 meeting were approved.

Profile forms were distributed.  Members were asked to complete the forms and return them to Marilyn Fornwall.

1.      STRATEGIC PLAN

• Copies of the 2003-2010 Strategic Plan were distributed.  The plan is a systemwide approach to the University system.  Maui Community College tried to align and nest its strategic plan into the system strategic plan. 

• Suzette summarized the plan.  The plan covers a seven-year period.  It is a living, dynamic product that will guide college decision making.  It describes who and what we are and where we want to be by the year 2010.  It outlines our function as a system and how we relate to our sister colleges.  The driving values are aloha, collaboration, and academic freedom.  There are five goals which are the same as the system goals, except for applied research.  There are 17 action strategies identified.

• The next step will implement these priorities through action teams.  All faculty and staff were asked to sign up for one of these action teams.  Team leaders were identified.  Team leaders will be working with individual teams.

• Input from the Chancellors’ Advisory Committee was welcomed.  Comments may be added to our next revision.   The document is also on our website at http://mauicc.hawaii.edu/documents/info.htmlx#top. 

• Suzette Robinson will lead this effort.  She is now the Assistant Vice Chancellor designee until our official reorganization takes place.  Suzette Robinson, Marge Kelm, and Dan Kruse will continue to shape this process and document.

2. COLLEGE ORGANIZATION

• In UHMC’s reorganization, flo wiger is proposed to become the Vice Chancellor of Academic Affairs leading academic decision making and David Tamanaha is proposed to be Vice Chancellor of Administration, leading budget, revenue and facilities concerns.

• Student Services and the Office of Continuing Education and Training will report to the Vice Chancellor for Academic Affairs on all academic related issues and the Chancellor for resource-related concerns.

• The reorganization was concluded over the summer.  UHMC will take the next couple of months to discuss and review the structure and should have it finalized by end of the semester.

• Systemwide, each campus will decide on its own structure within common parameters.  Discussion with the Western Association of Schools and Colleges around competencies and the differences in terms of size, faculty, institutional budgets continues.

• Each of the CC’s now has its own Chancellor.  Chancellors are meeting directly with the President of the University.  A whole tier of review was removed.  This permits a streamlined view of campus decision making and more responsive system.

• The systemwide reorganization will allow for broad participation with focused discussions on strategic plan priorities.  Individual campuses will have much more autonomy.  Decisions will be made with everyone participating with recognition of all plans, resources, and requirements before us. 

3.      CAMPUS PRIORITIES

The campus is addressing the following priorities:

Western Association of Schools and Colleges

• There are new expectations of the Western Association of Schools and Colleges and new standards for colleges and universities in the western states (California and Hawai`i).  The standards have been reduced from ten standards to four standards.  The focus of institutions must be on Student Learning Outcomes.

· We must also respond to the Western Association of Schools and Colleges Jr. and Sr. Commissions on the requirements for a bachelor’s degree in Applied Business and Information Technology Substantive Change.  The Junior Commission has 130 community colleges; the Senior Commission consists of four-year colleges and universities.

Budget Challenges 

• The governor has lifted the restriction.   However, we are addressing the provisions of the latest collective bargaining agreement.  After teaching a full semester this term (five courses), a faculty member will teach four courses next semester if he/she applies.  The additional workload will address many campus and professional priorities.

• This semester we offered sixty-seven classes less than we did last fall.  Our enrollment dropped 1.7%.  We accommodated students by having larger class sizes.  We were more efficient in scheduling classes by offering classes that students need.  With more resources, our enrollment would have grown.

• All campuses were faced with the same financial constraints.  The amount of money distributed among campuses is not equal however.  Maui has the least amount of higher education support per county resident.   VPAA Dave McClain and Chief of Staff Sam Callejo understand that there have historical inequities and are developing a more equitable approach. 

• Need more information to let students know of the options available to them for registration payment.  If a student can’t come up with money we have an installment program for students who meet eligibility requirements.

• We will need the help of our Academic Senate leadership to explain why more resources are needed for Maui County. 

Capital Improvement Program

• Student Center building renovation.   

Fire code upgrades.

• The Mayor is supporting 8.4 acres of land transfer.   This will take some time; the Mayor and UHMC needs to present this to the County Council.  We are also looking at private development for some A&B land near Sears behind the service stations to house 416 beds.

• Dental Assisting:   Dr. Dan Mayeda is looking at developing a facility on our campus for dental assisting and dental hygiene programs.   The facility will provide service for dental services. 

• Science facilities:  We have a commitment from the Presidents’ office to seek design monies during the next biennium.

4.      COLLEGE ADVISORY COUNCIL/CHANCELLOR’S ADVISORY COUNCIL

• Members were asked to think about what the composition and size should be for the Advisory Council.  Should the council continue to operate as it has been?  Suggestions were to bring new, younger people on board.  The Council should not be exclusively fundraising; the Horizons committee will focus on fundraising.

• Chair Richard Kipper asked members for names of possible Council members.  Marilyn Fornwall will call each member for suggestions.  Members were asked to look at a wide spread of participation from geographic location, age, and economic status.   Members were also asked do email Marilyn with a very short recap of their experience and where they are from to get a reflection of our community participation.  The Council has at least five positions to fill.

• Some suggestions for committee members were Jimmy Haynes from the Board of Regents and former Regent Everett Dowling.   Regent Haynes cannot formally be a member of the Council, but he could be invited to meet with the Council.  Clyde will follow up with Everett Dowling.

• It was suggested that we look at what is the purpose of the Council and what are the goals of the Council first.

• It was also suggested that the Council revisit the Horizons committee to review what its purpose may be and to re-examine the composition and direction.

• A committee made up of Richard Kipper, Clyde Sakamoto, Susan Takeda, Sara Jean Tokunaga, Bill Wong, and Marge Kelm was formed to discuss the makeup, size, and purpose of the Council.  From that we can determine the mission of the Council.

5.         Upcoming Events:

March 14, 2004                       Ho`olaulea on campus

6. Next meeting:  Friday, November 14, 2003

                        12:00 noon, Class Act Dining Room