Executive Committee Meeting AGENDA              Go to minutes

Friday, August 12, 2005

8:30am, KaLama 102

           

  1. Fall Enrollment and Revenue
  2. Finalizing the Program Review Process: Program Priority Reports (Deans/Directors)
  3. Special Fund Deficit Reversal Plans
  4. Budget Allocation Plan for the Year based on Program Reviews, Tuition and other revenue resources
  5. Reorg Chart Presentation
  6. Enrollment Estimates for Current Capacity
  7. Supplemental Budget for UHCCs: 1) Electricity; 2) Program Improvement to Address WASC Program Review deficiencies; 3) Workforce Development and 4) Native Hawaiian Programs
  8. MLP Invitation and Requests for Support
  9. International and Domestic Recruitment Progress, Admissions follow up
  10. First Day Back: Reorg, Four Year (BSW, University Center Annual Admissions), WASC Comprehensive Self Study, Program Review-2005-06 Budget)
  11. List of Instructional and Other Program Foundation Funds
  12. Akaku Status
  13. Wind Power
  14. Other Items

 

EXECUTIVE COMMITTEE MINUTES

FRIDAY, August 12, 2005

8:30 a.m., Ka Lama 102

 

Present: Pat Adams, Scott Broadbent, Robyn Klein, Dan Kruse, Diane Meyer, Karen Muraoka, Jeannie Pezzoli, Kiope Raymond, Clyde Sakamoto, Frances Segundo, Mona Stevenson, Alvin Tagomori, David Tamanaha, flo wiger

 

flo passed out and explained the proposed instructional reorganization flow chart and affected job descriptions. The reorganization attempts to address the concerns voiced by the instructional faculty and staff. The draft will be presented to the campus at Monday’s welcome back session then forwarded to the Academic Senate for approval.

 

Pat will be developing an instructional procedures manual to assist clerical staff in their duties. Frances reported that some of the instructional department secretaries have discussed the idea of having a clerical supervisor at the support level. This is still in the talking stages.

 

Alvin and David provided updated enrollment and revenue figures. There was a discussion on the “pay as you register” challenges. Programs need to be made aware of our budget challenges and make adjustments accordingly. This is how the program reviews impact where our campus priorities will be.

 

David presented various scenarios and the relationships on how the drop in enrollment revenues will affect our budget. The need for tighter controls on spending was emphasized. And the deficits in some of the special and revolving funds were identified and discussed.

 

David distributed and reviewed the Institutional Support budget priorities based on their program review.  Some vacant positions will be frozen due to the budget situation.

 

flo reviewed the Instructional and Academic Support budget and explained how decisions were made for classes that were cut.

 

Alvin reviewed the Student Services program review.  As there were no budget implications, further questions are being asked to be directed to Alvin at another time.

 

flo identified positions that would be filled in Instruction and Academic Support. She also reported on several avenues that the Culinary Arts program is working on to improve profitability.

 

Enrollment estimates for current capacities – Linda Johnson is asking what our current capacity is to accommodate students. Jeannie presented a rough analysis which she based on available classrooms. Our basic assumptions would be 7,202 headcount with 918 classes, M-Th 8-9pm and F & Sat 8-noon. This is only based on physical capacity for the Maui campus without regard to instructional resources. Numbers are still a work in progress and other considerations need to be accounted for.

 

Clyde reviewed the Chancellors’ priorities for the supplemental budget for the community colleges:

1.      electricity costs

2.      program improvement opportunities in regard to accreditation requirements

3.      workforce development

4.      Native Hawaiian programs

 

Clyde informed the group of his invitation to serve on the Maui Land and Pineapple’s Board of Directors. If accepted, he would be the sole member from Maui on the Board. He has received supportive feedback from former UH BOR members, various UHM administrators. He is seeking advisement from the Hawaii State Ethics Board. He welcomes comments and feedback.