Executive Committee Meeting Minutes

Friday, April 13, 2007

8:30 a.m., Ka Lama 102

In attendance: Kahele Dukelow, Lori Govaars, Dan Kruse, Karen Muraoka, Amy Riglos, Suzette Robinson, Clyde Sakamoto, Frances Segundo, Mona Stevenson, Alvin Tagomori, David Tamanaha

Attachments

Agenda Item	Discussion Notes	Action Items
1. Data Dialog – Trend in age of registrants.	▪ Discussed the senior enrollment population	▪ Need to identify populations better and look at ways to improve the admission process for them
2. Legislative Updates	▪ David reviewed the budgets currently in the Senate & House ▪ Tiers 1 & 2 were approved for every campus ▪ Security support, from tier 3 was included for MCC ▪ CIP – House included Nursing & Science Bldg but no electrical distribution. Includes an R&M “pot” for UH. UH will use this to fund all health & safety R&M ▪ CIP – Senate earmarked Health & Safety & electrical distribution; Nursing was included	▪ Continue to inform legislators of  MCC’s needs and initiatives ▪ David will check on the status of the Molokai land proposal
3. Deficit update & 3^rd quarter report status	▪ 3^rd quarter status report not ready ▪ Deficit report as of 4/10/07distributed. Programs in deficit are frozen as per campus policy	▪ David will provide the 3^rd quarter status report within the next week or so
4. WASC Draft response	▪ Senior commission report – recommended Clarification sent to Dr.Ochoa relating to the flexibility to allow 4yr faculty position(s) to teach 100-400 level courses	▪ Awaiting response from Dr.Ochoa
5. Program Review Reports Status for next Executive Committee	▪ Seven comprehensive and twenty-two annual reports are in the process of being received and reviewed.	▪ Suzette will be presenting a summary of the instructional program review reports at the next executive meeting 4/27/07 ▪ Suzette is working w/Department chairs in identifying priority requests for instruction
6. Status of all positions including SLIM Executive Director, VCAA, Marketing, Executive Assistant Position Draft	▪ SLIM – interviewed 3 applicants, recommendation submitted; RCUH has paperwork ▪ VCAA – Clyde attended the February faculty senate meeting to apprise them of the process and later invited academic senate contribution to the screening committee via Dan. Debbi & Robyn also helped with the screening committee selection. Unit 07, 03, administration & students are included. Applications are being reviewed. ▪ Marketing – recommendation submitted, paperwork being finalized & reviewed ▪ Executive Assistant – position description reviewed ▪ Other vacant positions identified; S.Swanson’s; D. Dela Cruz; O&M, clerk & RDP FO; Upward Bound counselor; M.Bruck’s.	▪ SLIM appointment will be notified as soon as we receive RCUH approval. ▪ Nancy meeting with academic senate today to discuss screening committee members ▪ Marketing – announcement shortly. Colleen to apprise applicant(s) of status ▪ Executive Assistant – to be advertised upon approval ▪ Executive members & VC’s asked to review balancing the operational budget & evaluate filling of vacancies for next FY
7. Recruiting and housing updates	▪ Enrollment is ahead of where we were last year at this time by about 70.but still below target ▪ Continuing Student Survey – analysis reviewed ▪ Recruitment module in banner can be activated which could improve recruitment, retention & follow up with students ▪ COMPASS testing is available on high school campuses in Lahaina and on Lanai	▪ Alvin will clarify the way some questions were presented in future surveys ▪ May need to revisit the times or ways classes are being scheduled ▪ Steve will test the recruitment module for Fall 2007 ▪ Alvin to identify the target recruitment  numbers set for all high schools and provide status ▪ Alvin to follow up on the online status of COMPASS application ▪ Alvin to ask for regular enrollment updates in Banner
8. Chancellor’s meetings	▪ Strategic Planning Council meeting on 4/27/07 ▪ Chancellor’s Advisory Council meeting on Monday, to review community’s input on college careers	▪ Alvin to insure student government representation
9. County proposal	▪ Proposals ongoing to the County Council	▪ Suzette continuing to talk to County Council members ▪ Sustainability club will be asked to participate in proposals
10. Swap meet	▪ Work continuing and proceeding
11. Campus AC & repairs	▪ Student center – July target date for completion	▪ Need to identify space & who will occupy ▪ Furniture & equipment challenges needs to be coordinated & identified