Executive Committee Meeting Notes

Friday, July 27, 2007

8:30 a.m., Ka Lama 102

In attendance: Pat Adams, Lori Govaars, Michele Katsutani, Katie McMillan, Diane Meyer, Karen Muraoka, Suzette Robinson, Clyde Sakamoto, Frances Segundo, Alvin Tagomori, David Tamanaha

Guests: Jeannie Pezzoli, Elena Alexander, Kulamanu Vorhies

Attachments

Agenda Item	Discussion Notes	Action Items
1. Introduction of Ann Wallner	▪ Recruitment contact in Europe/Germany	▪
2. Data Dialogue – Persistence and Retention distinguished – Jeannie	▪ Appreciation expressed to Jeannie & Brad for program-by-program information	▪ Need to focus on retention through the semester and persistence to degree completion emphasized ▪ Karen to provide transfer rate update ▪ Jeannie to provide additional percentage calculations and information on all programs
3. Enrollment update – Alvin	▪ Currently 2187; 83 ahead of last year. 221 students were purged on Tuesday. Target enrollment is 3274.	▪
4. Kulana`ao update – Alvin	▪ An estimated six weeks before completion of now housing; students will be placed at Maui Beach at no extra cost. ▪ Intro will be done at Maui Beach, will include a free trolley tour of Kahului	▪ Alvin to follow up with Maui Beach on special arrangements ▪ Alvin to provide update at next meeting on moving & storage needs for students during this interim period.
5. New Student Orientation - Elena	▪ Elena reviewed orientation program planned for 8/11 & 8/14.	▪ Suzette to introduce other programs that MCC has to offer (non-credit, UH Center, ABIT, etc) ▪ Program coordinators may be invited to participate ▪ Alvin to look into improving efficiency of ID printing options ▪ Suggestion that video clips of orientation be uploaded to website
6. TFSF status – David	▪ Status is currently 10.5% ahead of last year, about break even point ▪ David provided an update on budget deficit status; overall improvement shown over past years	▪ Counselors continue to follow up with phone calls to students to complete registration ▪ Pacific Radio Group contract should be finalized soon; Katie to develop ads
7. Legislative Visit – 7/25/07	▪ Concern for funding items that are ongoing vs. one time ▪ Appreciation of Maui CC’s generation of funds that are ongoing; feeling that tax dollars are being used effectively	▪ Appreciation expressed to executive members involved in the 7/25/07 Legislators’ visit
8. University Center transfer - Karen	▪ Karen shared information on University Center transfer statistics and discussed challenges she is finding with errors and unavailable data	▪ Counselors need data to be better informed about students needing transfer assistance ▪ Need to look at how to improve data collection for accurate evaluation
9. First Year Experience Conference – Kulamanu Vorhies -- Elena Alexander	▪ Shared information from conference attended on the Big Island, specifically on Early Learning Communities ▪ Suzette reported on this fall’s Maui CC learning communities ▪ Alvin reported that counselors are working with program coordinators to identify students who need help on an early alert basis	▪ Need to advertise how to access counseling support; a more structured approach needed ▪ Michele to provide the counselor liaison list to Executive Committee members ▪ Need to impress faculty with the need for student retention; retention leads to success ▪ Alvin will invite appropriate people to Financial Aid workshops
10. Molokai Business Plan	▪ Plan distributed & reviewed by Executive Committee, other comments invited ▪ Will be presented to Mike Unebasami when items addressed and finalized	▪ Need to identify how and by whom facility is being utilized, including Molokai Farm and classrooms, where future students will come from and how programs will meet Molokai needs ▪ Need to identify economic opportunities & training requirements
11. Community Forum – Katie	▪ 60 participants confirmed, may have 75 ▪ Plan to tie in with program reviews ▪ Identified sectors who responded	▪ Need to structure questions to get best possible relevant information ▪ More community sectors were identified; to be invited ▪ Katie will address any missing areas
12. Executive Assistant - Clyde	▪ Position has been resubmitted, waiting for approval	▪ Will report when approved
13. COSEE Initiative – Clyde	▪ Center of Excellence for Ocean Science Education – Maui CC was part of an application this past year ▪ Clyde will be doing presentation on campus technology as advisory board member; John Miller assisting. Clyde also visiting Senator Inouye’s and NSF offices and Georgetown representative next week in DC	▪ Clyde and Suzette met with representatives. Clyde will be meeting with people in DC next week regarding national centers for excellence.
14. Achieving the dream - Suzette	▪ Suzette provided information and updates. Michele Katsutani & Debbie Winkler will be assisting	▪ Suzette to update information as it is received
15. New faculty orientation - Diane	▪ Reviewed plan for orientation. A video is being produced to include 5-minute presentations on the different programs and services on campus; a faculty handbook has been produced	▪ Class Act is possible location for event
16. Mental health workshops - Alvin	▪ Lee Stein developing workshops for faculty during the semester; could provide intro at convocation	▪
17. Electrical upgrade – David	▪ Nursing area will be affected. Plans to complete work before school begins.	▪ Entire campus system needs to be upgraded. Continued patience & cooperation is appreciated