Executive Committee Meeting

June 14, 2010

11:00 a.m. – 1:00 p.m.

Ka`a`ike 105

 

Attendance:   Herman Andaya, Cathy Bio, Francine Ching, Kahele Dukelow, David Grooms, Ben Guerrero, Kerry Holokai, Tiffany Iida, Spencer Lincoln, John McKee, Diane Meyer, Karen Muraoka, Tara Nakashima, Alvin Tagomori, David Tamanaha, Lori Teragawachi, Elaine Yamashita

 

I.                    New member – Spencer Lincoln – Student Liaison

II.                  Review Follow up items from last meeting: Herman will list the items, vice chancellors and others might refer to our meeting notes from the last Exec Comm meeting and be prepared to present

A.      John McKee follow up

                                                             1.      Follow up - Research early admits, outreach centers and other data sources for Native Hawaiians for ATD outcomes.  Diane and John to find out how these data can be obtained.  Need to determine next steps.

a.       In progress – will be ready by next exec committee meeting

                                                             2.      JM contemplating having AS in Natural Science and BAS in Ocean Studies on separate CCAO meeting days.   JM to revisit timelines.

a.         Timeline has been adjusted.

                                                             3.      Additional percentage of Native Hawaiian students in all CTE and liberal arts programs for Fall ’09 and Spring ’10; projected graduates from each program for Spring ’10 by program coordinators.

a.       In progress – will have data available by next week

                                                             4.      Hawaiian Music Institute  - JM to get timeline from Bob Wehrman

a.       Bob is out of state – will follow up

b.      John to speak with Windward’s Hawaii Music Institute.

c.       John  - HCC – Mele program

B.      Alvin follow up

                                                             1.      Alvin to clarify what the communication was when the purge was supposed to have  occurred.

a.       Confusion occurred because schedule stated that student had until a certain date to register before purge.  Date is not actual purge date.

b.      Recommendation – move up payment deadline;  schedule should also be clearer as to when the purge date will occur.

c.       More effective publicity for mainland students.

a.       Identify all local students for inclusion in database.  Letters to mainland parents

b.      Send information to Hawaii clubs of other universities

c.       Information about summer school in local newspaper

d.      HS Counselors to be in touch with their graduates to encourage them to come to UHMC

e.      HS newsletter link to summer school schedule

f.        Drive down cost of summer school for next summer.

C.      David Tamanaha

                                                             1.      Paper Recycling – County had receptacle on campus.  Was not being used so County took away the bin.  May ask the County to bring back bin if we can utilize it.

 

III.                Summer – last $558,227 15% behind (from banner).  AA and  DT to reconcile difference in revenue figures.

A.      $2,854,095  17% ahead

 

IV.                Biennium Budget Guideline Review

A.      Priorities

                                                             1.      Academic Affairs

a.       Leveraging private grants – broadband – student achievement

a.       Permanent funding - Instructional designer position

b.      2nd developmental math position

c.       TLC director

b.      Retention and persistence

a.       Transcript evaluator

b.      Student mentors – gateway projects, title III, ATD

c.       Increase enrollments in STEM fields

a.       Science lab tech – when new science building is built

b.      Faculty positions – chemistry, physics, organic chemistry

d.      Increase Retention and persistence in liberal arts

a.       Full time baccalaureate counselor

 

Performance based

Identify justification  - how will this increase graduation rates

 

                                                Alvin

e.      Expand existing programs

a.       Financial aid officer

b.      First year experience

c.       Student Mentor

                                                                                                                                       i.      Student to student

                                                                                                                                     ii.      NSO

David

Will work on fitting performance based positions

 

Proposal must support increasing graduation rate or will add to the workforce

 

                                                Workforce

                                                                JM – same list above

                                                                Positions above

                                                                                Not just mentioned STEM careers – should be specific  

                                                                                Dental Hygiene – another faculty member

                                                                                                Now moving towards having cohorts every other year and not every year.

                                                                                                Data Management – JAWS now open for academic computing.

                                                                               

                                                                                Ocean Studies -

                                                                                Applied human services

                                                                                                Aging process

                                                                                Hawaiian Music Institute

                                                                               

                                                                                ATST – 20 positions, local hires.  Want positions to be filled by Native Hawaiians.

                               

                                Natural resources – sustainability

                                                Kalei to speak with Art Medeiro

 

V.                  Title III Draft Review: Ben Guerrero will present draft

A.      3 activities (plan to serve 600-800 students per year).

                                                             1.      Establish Kaiao student success and community center

                                                             2.      Establish Summer Bridge program

                                                             3.      Establish an official Hawaiian Studies degree

B.      Social and Academic Network

C.      Developmental courses

                                                             1.      Native Hawaiians are testing lower than non-Native Hawaiians.

 

D.      Comprehensive Development Plan (CDP) – connect to institutional goals

                                                             1.      Percentage increase proposed – services offered to student performance

a.       Graduation rates

                                                             2.      Increasing Native Hawaiian Student success

                                                             3.      Positions funded by Title III and eventually transferred to state funds.

                                                             4.      Career pathways – not just cultural – application to business and other fields.

                                                             5.      Guidelines – due in a month

                                                             6.      Include ATD info

                                                             7.      Ben to send proposal to exec committee.  Due to grants.gov in two weeks.

 

VI.                RDP Proposals for Next Year $4.3m including COE Sustainability Center: Dan Regan will review draft items

A.      JCI – Sustainability Center of Excellence

                                                             1.      Built environments – using existing buildings – some renovations

                                                             2.      Hub for applied research in sustainability

                                                             3.      50% of the energy savings to support Center of Excellence

                                                             4.      Consider include agriculture and community based organizations.  Concern that center deal with only energy-generation and not necessarily with other sustainability issues.

                                                             5.      DT expressed concern that if we earmark 50% of energy savings to support the Center, JCI may be less inclined to recommend future energy solutions.

 

VII.              Position Vacancy, Advertisement, and Filling Status: Vice Chancellors will present

A.      Vice Chancellors – ad is out – Elaine to supply names for screening committee

B.      CIO transmitted to John Morton’s office.  DT to follow up.

C.      SLIM director

D.      Marketing director

E.       Instructional – Math, English

 

VIII.            Status of Science Building Groundbreaking;

A.      Contract has not been executed.

IX.                HUD Project;

X.                  JCI = ESCO Project;

XI.                Palauea Acquisition;

XII.              possible Student Housing acquisition

XIII.            Summer Session and Fall Enrollments and TFSF;

XIV.            Netbook Project;

XV.              MCA/Sodexo expanded activities beginning Fall

A.      Evening services will be offered.

B.      Stage area - coffee

 

XVI.            Other Items

 

XVII.          Enrollment

 

Date

Fall Enrollment

Last Year

Continuing Students (Spring to Fall)

% Continuing

(Spring to call

Applications (Fall)

Last Year

4/26/10

1885

1280

 

 

1439

1081

5/4/10

2237

1610

 

 

1592

1251

5/14/10

2604

1965

 

 

1846

1466

5/18/10

2673

2049

1941

47%

1851

1478

5/25/10

2806

2222

2008

49%

2005

1583

5/28/10

2887

2311

2034

49%

2085

1658

6/14/10

3171

2597

2139

51%

2287

1886

                                                22%  increase from last year

 

Number of classes – Academic Affairs to find out number of classes and whether the numbers reflect Fall to Fall enrollments.

 

Summer enrollment

Date

Enrollment

Last Year

4/26/10

487

481

4/30/10

531

556

5/4/10

556

557

5/14/10

621

702

5/18/10

630

726

5/25/10

671

748

5/28/10

671

768

6/14/10

623**

746**

*unduplicated count

** post purge

I.                    Administrative Services - Report on developments by Vice Chancellor

 

A.      Revenues for Fall ’09 and Spring ‘10

 

Date

Fall ’10 Revenues

Last year’s revenues

% increase from last year

Debit Balance

May 3, 2010

$2,079,908

$1,375,000

35%

 

May 18, 2010

$2,507,672

 

26.8%

 

May 25, 2010

 

 

 

 

 

AT predicts that enrollment will be flat this Fall.  This may affect revenue projections for the Fall.  DG –summer revenues their estimates have been higher that DT estimates.  DG to check with DT on how he’s calculating revenues.

 

B.      Summer Revenues

Date

Summer ’10 Revenues

Last year’s revenues

% increase from last year

May 17, 2010

$548,231

 

4%

May 16, 2010

$610,406

 

-7.3%

May 28, 2010