Meeting of May 11, 2012




1.            Attendance.  Chancellor Clyde Sakamoto convened the Executive Committee meeting at 8:33 a.m.  Present were:  Nicole Beattie; Vice Chancellor Jose Bernier; Kaleikoa Ka‘eo; Stephen Kameda; Vice Chancellor John McKee; Diane Meyer; Brian Moto; Allan Pan-Takase; Lori Teragawachi; Ray Tsuchiyama; Marilyn Umetsu; and Elaine Yamashita.

2.            Student Affairs Program Review.  Alvin Tagomori, Stephen Kameda, and Shane Payba discussed the 2010-2011 Student Affairs Program Review.   The following points, among others, were discussed:

Counseling Section.

·         There was an increase in transfers to 4-year institutions.

·         Educational plan numbers went down.  Counseling Section’s goal is to assist every classified student in the development of an educational plan.  Students do not always take advantage of this educational planning.  Enrollment increases made individual contacts and appointments with all students difficult.

·         221 Satisfactory Academic Progress financial aid appeals that required an educational plan signed by a counselor were completed.

·         Counselors met with 568 students for academic monitoring.  The majority were for academic probation.

·         Fewer students were offered automatic admission inasmuch as it was necessary to manually add students to the database.

·         Counselors provided personal support counseling to 84 students through 263 individual appointments during the 2010-2011 academic year.

·         The number of students served by the Disability Services Coordinator increased by 34.8 %.  Of those served, psychiatric disabilities accounted for 39%, learning disabilities 22%.

·         The hiring of a transcript evaluator would accelerate the process of reviewing and evaluating financial aid applications and appropriate course requirements.  Transcript evaluation also helps with transfer and graduation rates.  The transcript evaluator position is being reviewed by Vice President Rockne Freitas for a UH System-wide solution.  Effective transcript evaluation requires, among other things, development of a database of information regarding accredited, non-accredited, and foreign institutions, and their respective curricula and programs.


The Committee discussed UHMC’s academic probation policy and the necessity of timely academic intervention to identify, caution, and counsel students.  With high risk populations, cautionary letters have been found to be insufficient intervention.  It was suggested that UHMC hire a Retention Coordinator, who would partner with counselors.  The Committee discussed the lifting of academic holds.  McKee suggested that a solution requires involvement of Academic Services and Student Services.  The UHMC registrar has observed that UHMC is at a decision point:  whether to stop or to continue with its academic probation policy.  It was observed that Liberal Arts poses the biggest challenge.  The Chancellor suggested that the campus discuss the academic probation policy and its implementation.  The Chancellor also emphasized career counseling as a responsibility of all counselors.


Admissions and Records. 

·         There has been a 51% increase in enrollment over the past few years. 

·         The four full-time staff in Admissions and Records are sometimes overwhelmed by the volume of applicants, students, and demand for services.  Data was presented comparing number and type of Admission and Records positions in UH community college campuses.

·         Admission and Records may need to automate more procedures, such as the issuance of acceptance letters.

·         Admission and Records may need training on preparing batch jobs and reports, and updating the classification of students who have graduated from a program so as to avoid distortion. 

3.  Native Hawaiian Student Affairs Support Services and Hawaiian Studies Associate in Arts Degree Program.  The Committee discussed a Maui campus proposal submitted to the Pūko‘a Council, which is one of three chartered advisory groups to the UH President.  The purpose of the proposal is to:  increase the number of Native Hawaiian students who graduate and/or transfer to a baccalaureate institution; provide for the study and development of Hawaiian language and culture; and increase Native Hawaiian student enrollment.

The Native Hawaiian Student Affairs Support Services proposal seeks to provide leadership to foster an institutional climate supportive of Native Hawaiian student success.  Tier 1 of the proposal includes six positions:  a Hawaiian Studies counselor; two Native Hawaiian retention counselors; a Native Hawaiian retention support specialist; a Native Hawaiian financial aid advocacy specialist; and a Native Hawaiian student and community specialist.  The proposed positions are patterned after those on other campuses such as Windward Community College and Hawai‘i Community College.    Tier II of the proposal includes the following positions:  a Hawaiian Studies instructor for UHMC Molokai; an office assistant IV; and a Hawaiian Studies Program specialist.  The proposal also provides for lecturer funds, and materials and supplies.

It was noted that, in Fall 2006, 723 of the 2,841 students enrolled, or 25%, were Native Hawaiian.  In Fall 2011, 1,523 of the 4,527 students enrolled, or 34%, were Native Hawaiian.  Native Hawaiians are overrepresented among those on academic warning and probation, and in the financial aid default cohort.

The Associate in Arts Hawaiian Studies Degree Program is anticipated to start in Spring 2013.  UHMC is currently the only UH campus without a dedicated Native Hawaiian retention counselor.

The Committee discussed the proposal in relation to the Board of Regents, UH Strategic Plan, the UH President’s Papa O Ke Ao Initiative, and the UHMC strategic plan.

The Chancellor suggested that the proposal include program review-type information to supplement the input or resource information discussed in the proposal. 

4.  UHMC Budget.  UHMC administration is reviewing CIP proposals for the biennium budget.

5.  Carport/PV Project.  There is a meeting with JCI today regarding the Power Purchase Agreement for the carport/photovoltaic panel installation. 

6.  Air Conditioning.  Kaleikoa Ka‘eo suggested more motion sensors in individual offices to alert the air conditioning system of the presence of people within offices. 

7.  University Center.  This evening is the University Center commencement.

8.  Molokai Land Acquisition.  A contract for the conveyance of property from Molokai Ranch to UHMC is being reviewed by Molokai Ranch and a meeting has been scheduled between the Ranch and University attorneys.  UHMC will have to pay for special counsel fees and closing costs. 

9.  UHMC Molokai Commencement.  The UHMC Molokai graduation ceremony will be on Saturday, May 12.

10.  UHMC Commencement.  The UHMC graduation ceremony will be on Sunday, May 13, in the Castle Theater.  Entry time for work crews is 4:30 p.m.

11.  Community Garden.  Yesterday, the Sustainable Living Institute of Maui dedicated the UHMC community garden.

12.  Literary Journal Launch.  Last night (May 10), Na Leo literary journal was launched.  

13.  IHM.  The Institute for Hawaiian Music held a concert at McCoy Theater last night (May 10).

14.  Enrollment Figures.  Fall 2012 enrollment is 2,467 as of today, compared to 2,761 last year.  Summer enrollment is currently 699, as compared to 621 last summer.