Meeting of Friday, May 10, 2013




1.            Attendance.  Chancellor Clyde Sakamoto convened the meeting of the Executive Committee at 9:32 a.m.  Present were:  Nicole Beattie; Interim Vice Chancellor Debasis Bhattacharya; Ann Emmsley; Herbert Feliciano; Kim Gray; Vice Chancellor John McKee; Diane Meyer; Flora Mora; Brian Moto; Deandra Perry; Kī‘ope Raymond; Vice Chancellor Alvin Tagomori; Vice Chancellor David Tamanaha; Ray Tsuchiyama; and Susan Wyche.


2.            Lāna‘i Project.  Chancellor Sakamoto reported that UHMC is working on an Upward Bound project proposal for Lāna‘i high school students.  Lāna‘i Resorts asked UHMC to develop a program of summer employment for Lāna‘i youth.  Next week Susan Wyche and Melissa Boonin of the Upward Bound program will meet with Lāna‘i parents.  The program will include a combination of training and academic instruction.  The program is being developed on a short time schedule to serve between 40-80 students.  Students will be engaged in a native bird recovery program and Lāna‘i Cultural Center activities.  The program also seeks to encourage more Lāna‘i youth to consider college.

                UHMC is also drafting a more comprehensive set of initial planning proposals for consideration by Lāna‘i Resorts.  The Chancellor and others will be meeting with company leadership.  The goal of these proposals is to create an island that is economically, socially, and environmentally sustainable.


3.            Commencement.  This evening is the University Center commencement.  Sunday (May 12) is UHMC’s commencement.  Senator Gilbert Keith-Aguiran will be the commencement speaker.  Approximately 287 graduates are scheduled to participate.  Space will be tight.


4.            Legislative Outcomes.  UHMC does not yet know the final budget decisions for UHMC.  UHMC did not obtain the earmark appropriation that it hoped to get.  UHMC administration currently estimates that UHMC may be about $800,000 short next fiscal year, and may have to consider spending reductions as a consequence.  Contributing to the projected deficit is the need to pay for contractual faculty salary increases for which no additional General Fund moneys were appropriated.  Uncertainty regarding UHMC’s budget resulted in a hiring freeze that was instituted earlier this fiscal year.  Vice Chancellor Tamanaha discussed the history of UH System and UH Community Colleges funding, and circulated a spreadsheet regarding UHMC budget projections for FY 2014.

                The Legislature appropriated $2.25 million for a Molokai Education Center performing arts center and $3.5 million for the Hospitality Academy renovation.


5.            Business Travel Involving Personal Time.  Flora Mora circulated copies of a policy regarding business travel involving personal time.  All persons incorporating personal time travel are advised to consult with departmental support staff before completing travel itineraries.  The Committee discussed various experiences and issues relating to travel.


6.            Procurement.  UHMC administrators are examining more proactive involvement of business staff in advising or guiding procurement to expedite process and make it more efficient.

                Vice Chancellors Bhattacharya and Tamanaha discussed price lists.


7.            UHMC Strategic Planning.  Vice Chancellor McKee thanked all who participated in campus discussions on strategic planning.  The UHMC Planning Council will be meeting over the summer to discuss themes and the Strategic Plan, with the goal of sharing a draft with the College at Convocation. 


8.            WASC Sr. Accreditation.  Diane Meyer reported that meetings with WASC representatives went well.  WASC is pleased with UHMC’s assessments and follow up on assessments.  UHMC’s report discussed College’s weak points, among other topics.


9.            Program Admission Requirements.  McKee reported on a meeting regarding program admission requirements.  Some programs are reviewing possible admission requirements.  UHMC is also considering disaggregating student data to identify students who are degree-seeking from those who are not.  These topics will be discussed at a joint meeting of academic officers and student affairs officers.


10.          Enrollment.  Vice Chancellor Tagomori circulated enrollment information.  Summer 2013 enrollment is currently down only 11 students from last year.  The number of Summer 2013 applications from non-residents and residents is up. 

                Total Fall 2013 enrollment is currently down 172 from last year, though numbers of Running Start and non-resident students are up.  Student semester hours are also down about 10.3%.  Total number of applications for Fall 2013 is down about 1.7% from last year.

                The total number of unduplicated graduates for Spring 2013 is 569.


11.          Retirement.  Vice Chancellor Tagomori announced his intention to retire as of the end of the fiscal year.  Work is proceeding on a plan of transition.  The Committee expressed its gratitude and appreciation for Tagomori’s leadership and service to the College.


12.          EPSCoR.  UHMC will be participating in efforts to renew the University’s grant from the National Science Foundation for research.  The Chancellor invited the Committee and College for ideas that may be considered for the EPSCoR grant application.


13.          Carport/PV Project.  UHMC is waiting to hear from JCI and other parties regarding the status of financing for the project.


14.          Palauea.  Trustee Hulu Lindsey and the Office of Hawaiian Affairs will be holding a community meeting regarding Palauea.  OHA now owns the Palauea Cultural Preserve property.


15.          Emergency Operations Exercise.  Vice Chancellor Tamanaha reported that, on May 24, UHMC will hold an “active shooter field exercise” to test UHMC emergency procedures.  The exercise will be run twice:  once in the morning and a second time in the afternoon.


16.          TAACCCT.  UHMC will be participating in discussions about the next round of US Department of Labor Trade Adjustment Assistance Community College Career and Training grants.